Project Implementation

It is time to take your project to the stage of implementation. This step-by-step guide is designed for all partners of Interreg Meuse-Rhine projects to help implementing your project after it is contracted.

Below, you will find a short check-list that you can use to make sure that you have all your ducks in a row after the approval of your project:

Read the programme documents

• You have read the full application form approved by the programme carefully
• You have also read the programme manual (will be there in June 2024)
• Of course, you are also up-to-date with the Grant Letter
• You know the ins and outs of the project partnership agreement
• You have also devoured any other additional information you have received from Interreg Meuse-Rhine (NL-BE-DE)!

Let’s meet

• You are ready to dive into the wonderful world of project partnership meetings and have set a date for the first meeting.
• And the fun does not stop there. You have also added the workshop given by Interreg Meuse-Rhine (NL-BE-DE) to your agenda.

Agree on the project management

• You have also gone on the same tech-savvy wavelength in your consortium and decided which IT tools you'll embrace for our internal communication and coordination. You also started to establish a sound management structure for strategic and day-to-day decisions.
• It was also time to divide up the management duties! You have been assigning people to the management tasks, such as project management, communication manager, finance manager etc.
• For those functions you miss people for, you have already published vacancies or are making sure to get them online as soon as possible!

JEMS

• All project participants have also made sure that they have a JEMS profile and have the password locked and loaded.
• Ready, set, lift-off! You have entered a contact person in the supplementary information section and are ready for your adventures in the JEMS system.

Stay in touch

• You don't keep the Lead Partner in the dark if you stumble upon any snags. They will appreciate being informed in time!
• If you have some queries or if you are feeling totally puzzled, you can take it up with your trusty Lead Partner! They've got the knowledge to tackle questions…. And psst, Lead Partners: If you're still scratching your heads concerning the questions of your partners, you can consult the Interreg Meuse-Rhine (NL-BE-DE) programme!

As a Lead Partner

• As Lead Partner, you will need to give Interreg Meuse-Rhine (NL-BE-DE) all your bank account details. And it is easy: Just pop them in the supplementary section of JEMS!

Below, you find some pointers on what to keep in mind throughout the project lifecycle that can help you to make your project a full success!

Project communication

• You also need to set-up of the project page and dissemination activities according to the publicity requirements (see more below)

Reporting

• Ready to put your project's content and financial performance in the spotlight? That's right! Every six months, you'll need to submit a report that does just that. So get ready to shine.

Payment to the beneficiary

• 80 days after submission of the project report, you can expect to be re-funded for the project activities.

Informal exchanges

• Don’t be a stranger, as we love hearing from you! So make sure to stay connected with your designated project manager from Interreg Meuse-Rhine (NL-BE-DE).

Supervision Committee

• As Lead Partner, you are looking forward to sharing important information from the programme with the whole consortium! For that, you will plan annual meetings of the consortium with the participation of the MA/JS and programme partners!

On-the-spot check

• Get ready for a visit from our project verification experts from the Managing Authority and the Joint Secretariat! They will want to see all the amazing things you have been working on.

Final report

• Towards the end of your project, you will need to get ready to bow out of the project with style and grace. Your final report and payment request will be the icing on the cake, proving your project's success.

Closure letter

• Just when you think the project's over, you will receive the project closure letter including the final subsidy determination!

More specific information on the reporting process will follow in June 2024. 

This part is in development and information will follow in June. 

We can all agree that what you and your project partners are achieving with the help of EU-funding is great. So, let's make sure everyone knows about it!

Communication plays a vital role in the success of your Interreg Meuse-Rhine (NL-BE-DE) projects. Not only does it inform the public about your incredible work, but it also helps you reach your project goals.

But don't worry, you're not alone - the Interreg Meuse-Rhine (NL-BE-DE) programme is here to support you! We provide a Communication Handbook, complete with tips and tricks, as well as templates and a dedicated project subpage on our website. Just remember to allocate resources for communication and stay up-to-date with filling in the templates as well as website updates. Let's make sure the whole world knows about your amazing work!

Start by checking off all the requirements in this checklist.

• You have filled in the project description on your project website.
• You and all other project partners have also put up a description of the project on their organisation's websites. All of you are particularly proud of how well they highlighted the EU and regional support on there.
• The project description on your social media channels are not that bad, either!
• Boy, oh boy - do you use the co-funding statement on all of your communication material.
• The posters in your organisations are getting all of the attention. And it was easy, you just filled in the template!
• You know about the financial correction way-to-go in case you miss out on something. But of course you won’t.

Special cases:

• If the total cost of your project operations exceed EUR 500.000,-, you will put up the prettiest plaque.
• If you are working on an operation of strategic importance, you really know how to throw a party. Events too.

Reference documents

Please also review the legal requirements in the Regulations and the specific requirements in your Grant Letter. You can also find additional resources below. And if you ever have any doubts or questions about your communication, please don't hesitate to reach out to us. We are here to help!

• Common Provisions Regulation (Regulation 2021/1060)
  This is the single rulebook of EU funds that are jointly delivered with member states and regions. We recommend Lead Partners read Article 50 (on the responsibilities of the beneficiaries) of Chapter III. Please also have a look at Article 47 of Chapter III as well as Annex IX. In these parts, the correct use of the EU emblem is explained.
  

• Tips and tricks from the European Commission